Landlords Guide

Instructing Us

After visiting your property and giving you a market appraisal of what rental level we can hope to achieve for your property, you will have now instructed us. We would now prepare details in order to market the property in the best way in accordance with your instructions.

An EPC would be prepared for which You will have to pay for in advance, photographs will be taken of your property and the property then advertised in local papers and would appear on our website and portals. We would also send details to relocation companies, where appropriate. Your property would be matched against our extensive.

Arranging Viewings

Once the property is on our lists and advertised, we should be able to generate interest in your property. We would ask you to complete a Landlords Questionnaire which would help us to answer any questions that might assist us with letting your property. We employ two viewing representatives who will show any prospective tenant around your property. They will also be able to give local knowledge details of the area as we have a number of enquiries from tenants who are relocating and need to know about schools and local transport arrangements. Our viewing representatives give us regular feedback from viewings carried out at your property.

Tenancy Application

When a prospective tenant decides they would like to rent your property, they are required to complete a Tenancy Application Form giving details of their employment, current address and bank details. We will first ask the Landlord for their consent for us to proceed before processing the application with a reference company and we will usually receive an answer from the company within 24 – 48 hours.

Tenancy Agreement

Once we have received confirmation of the suitability of the tenant, we would then arrange a date for the tenant to move into the property. This date would be discussed with both the Landlord and the tenant. Prior to the tenant(s) taking possession of the property, we would arrange for a Landlords Gas Safety Certificate, if applicable and if an inventory has been requested, we would arrange for our Inventory Clerk to carry this out prior to occupation.

We would then prepare the Tenancy Agreement which is a legal document and we use a six month Assured Shorthold Tenancy Agreement which is widely used within the industry. The tenants will then be asked to come into our office and sign the agreement. Redbrick Lettings as your Agents would countersign the agreement on your behalf.

The tenant will by now have paid the first month's rent and Security Deposit (at least 3 days) before this signing can take place with cleared funds into our Client account. After final checking of paperwork We will then hand over the Keys for the property and a copy of the Inventory (if one has been requested) for them to sign and then to return their copy to us, once they have inspected the property for themselves noting any changes for our amendment.

After Moving In

We would write to the various utility companies giving them details of the new occupiers of your property. Accounts would then be set up in their names. Depending on which 'service' you have chosen, We would either set up a Standing Order from the tenants bank account to our Client Account (if We are Managing) or directly to your bank account for the rent to be paid monthly or via BACS into your account within 2 to 3 working days of us receiving the money. A statement would also be sent to you monthly with this service, showing all receipts and any deduction for dilapidations' during the period together with copies of all applicable receipts.

Continuing The Service

Once the tenants have settled into the property, We would manage the property according to which service you have chosen. For example, on our Fully Managed GOLD Service, we would carry out regular inspections of the property and report our findings to you.

When considering which service to choose, it is worth asking yourself how much free time you have and perhaps what other commitments may take priority.

Whichever service you choose, the trained staff at Redbrick Estates will always be happy to give you advice.

Frequently Asked Questions

What kind of Tenancy Agreement should be used?
At Redbrick Lettings we use a tenancy agreement that complies with the Housing Act 1988. We typically use a six month Assured Shorthold Tenancy agreement which is the standard agreement used in the industry.

Can I get my property back?
YES. The tenant must leave at the end of the tenancy. The Assured Shorthold Tenancy guarantees that the Landlord has a right to gain possession of his property at the end of the tenancy.

What other legislation should affect me?
There are Gas and Furniture regulations affecting safety.
We can advise you in order to ensure that your property complies.

Should I let furnished or Un-furnished?
We have found from experience that un-furnished properties tend to rent slightly quicker than those furnished. This is because people like to make a 'home' of their rented property and surround themselves with their own belongings.

A tenant would expect a property to have floor coverings and window treatments whether or not it is to be let furnished. White Goods i.e. fridge, freezer, washing machine and dishwasher can be supplied after negotiation between landlord and tenant. It is normal practice to supply a cooker, and becoming more prevalent especially with new build properties to also provide fitted White Goods as well.

Some Landlords may leave items such as wardrobes and maybe a sofa and we would then market the property on the basis of 'part furnished'.

However if any soft furnishings are to be left, they must comply with the Furniture & Furnishings Regulations 1988, we would upon inspection ensure your property complies before any tenant moves in.

Be assured that whichever route you choose there will be full documentation provided with pictures on the inventory.

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